Course Credit:
3
PMISLM-507: Libraries, Archives, and Records Management
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Course Title
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Library, Archives, and Records Management
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Course No.
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PMISLM-507
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Credit Hours
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03 Credits
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Brief Description of the Course
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The aim of this course is to familiarize students with the structure and functioning of records, and archives with a view to understanding how history is written as well as underlying theoretical concepts of library management. This course introduces the archival history, present situation, and prospects of records, and archival institutions in Bangladesh along with all over the world. This course will help students to gain knowledge about efficient administration, and management techniques needed to manage the library or information center. The course will be of value to those interested in seeking careers as record managers/archivists.
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Learning Objectives
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The major objectives of this course are:
- To address principles and practices of management and their applications in library and information institutions;
- To prepare learners for managerial responsibilities in libraries and information institutions;
- To make the students aware of applying management techniques to achieve organizational effectiveness and efficiency.
- To identify and explain the knowledge, skills and attitudes important in the field of records and archives management.
- To describe the present status of archives and the roles, responsibilities of the archivist in the different parts of the world.
- To identify and describe cultural, informational, educational, and recreational needs of archives.
- To expose the students with the real working environment of archives by assigning them a topic related with the archival institutions.
- Students will study and evaluate the method of preservation and conservation of valuable sources enabling them to identify causes of damage, and manage the control over security issues
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Course Details
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Unit
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Content
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Learning Outcomes
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Methods &Techniques, Activities
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1
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Introduction to management, organization, administration and organizational structures: Concept and principles of management, organization, and administration; Differences in organization, management and administration; Different management schools of thought; POSDCORB; TQM; Management by objectives (MBO): Peter Drucker, G. Odiorne; Principles and characteristics, different patterns of organizational structure; Relationship of the library with its parent organization.
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Will be able to know the concepts and principles of management, organization, administration and different patterns of organizational structure.
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Presentation, quiz and question-answer
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2
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Human Resource Management (HRM) in libraries: HRM in libraries; Factors for ideal HRM; Theories and styles of personnel management, staff recruitments; selection, development and manpower planning; management inventory chart, system approach to staffing, system approach to selection; selection Process; Techniques and instruments, job designing / job analysis, job description, job evaluation, performance appraisal; motivation and leadership – supervision; Inter-personnel relations: training and development, public relations.
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Will analyze theories and styles of personnel management
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Oral test, Presentation
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3
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Financial management: Principles, sources of income and heads of expenditure; Budget and budgeting, preparation of budget; Relationship between budgeting and reporting; Cost effectiveness and Cost benefit analysis.
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Will gain an understanding of budgets, cost-effectiveness, cost-benefit analysis, income sources, and spending divisions within a corporation.
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Class lectures, discussion, concept visualizations
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4
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Record management: Definition of records; Origin and types of records; Records life cycle and continuum theory; Record inventory, filing, classifying and indexing records; Introduction to record management; Historical perspectives, and structure of record management program; Record management vs knowledge management: Electronic record management: Appraisal, disposition and description,; Vital record protection; Various record room in Bangladesh
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Will be able to conceptualize the basic concepts of records and fundamentals of manual and electronic record management.
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Interactive class lecture/group discussion
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5
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Archives: Definition, origin, purposes, importance of archives, ethics in archives, Professional ethics, roles and responsibilities of archivists, present scenario of archives management in Bangladesh, the Bangladesh National Archives (BNA), ordinance, archival education in Bangladesh and in the world, national and international associations i.e. ICA, SAA, FIAF, AAO, ACARM, BARMS, etc.
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Will learn about archives, archival education in Bangladesh and in the world.
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Interactive class lecture/group discussion
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6
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Preservation and Conservation: Definition, need, objectives and issues of preservation; Drafting preservation principles; Preservation planning; Preservation management; Preservation and conservation of archives and library materials, Enemies of archival and library materials, environment, people, insects, disasters; natural and man-made etc., causes of deterioration of manuscript, digital preservation: types, benefits, access. Digitization of archival materials and their retrieval techniques; Preventive measures of archives and library materials, e.g. environmental control, good house-keeping, pest control etc., post deterioration measures, fumigation, de-acidification, repair and restoration, binding, lamination, etc.
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Will be able to gain knowledge about enemies of archival and library materials and identify the preventive measures of archives and library materials
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Class lectures, discussion, concept visualizations
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Summative Assessment: Theoretical Courses
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Assessment Type
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Assessment Methods
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Proportion of Marks
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Mid-term Exams
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Two mid-term examinations will be held during the course of studies
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10%
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Class Attendance & Participation
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Students’ attendance as well their participation in class activities will be recorded and marks will be given accordingly
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5%
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Semester Assessment
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Final exams consisting of both broad and short questions will be conducted at the end of the course
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35%
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Reading List / Bibliography
Bradshere J.G. (Ed.).(1991). Managing archives and archival institution. University of Chicago Press.
Brown,C. (2014). Archives and Recordkeeping: Theory into practice. Facet publishing
Charlotte Brunskill and Sarah R. Demb (2012). Records Management for Museums and Galleries: an introduction. Chandos Publishing.
Forde,H. and Rhys-Lewis, J.(2013). Preserving archives (2nd ed.). Facet publishing.
Gorman, C. (2003). Staff development in libraries. New Delhi: Dominant Publishers.
Green, R. A. (Ed.) (2007). Library Management: A Case Study Approach. (Chandos Information Professional Series). Oxford: Chandos Publishing.
Hussey, L. K. and Velasquez, D. (2019). Library management 101: a practical guide. 2nd Ed. Chicago: ALA Editions.
Kumar, K. (2003). Library administration and management. New Delhi, Vikas.
Kumar, P.S.G. (2003). Management of Library and Information Centers. Delhi: B. R. Publishing
Millar,L.A. (2010). Archives: principles and practices. New York: Neal-Schuman Publishers.
Robertson, Craig (2021). The Filing Cabinet: A Vertical Story of Information. Univ Of Minnesota Press
Saffady, William & Ginn, Mary L (2016). Records and Information Management: Fundamentals of Profession Practice. ARMA International.
Schelenburg, T.R. (1956). Modern archives. Chicago: The University of Chicago Press.
Schelenburg, T.R. (1965). Management archives. New York: Columbia University Press.